Voiding a Historical Cheque
Modified on: Mon, Dec 12, 2016 at 2:50 PM
An historical cheque needs to be voided.
Go to Financial Management > Cash Management > Bank Accounts. Select the bank the cheque was written against, then click the Bank Acc Button > Check Ledger Entries.
Browse and select the Cheque Ledger Entry that is to be voided. Confirm the Entry Status is Posted and click the Check Button > Void Cheque.
Update the Void Date to be the current Date and select the void type "Void Cheque Only". This is only done for historic cheques transferred. Normally you would use the Reverse Entry to re-open the invoice for payment, but for historical transactions there is no invoice in Navision to re-open.
This process voids the Cheque. Now the Bank transaction and the Vendor transaction must be entered.
Go to Financial Management > Cash Management > Payment Journals.
The Posting Date for this payment journal should be the same as the Void Check that was just processed; and the Document Date should be the Date of the original payment.
Document Type should be "blank".
The Document No should reference the original Cheque No and contain the word "VOID," so it will be easily discernible to other users that this was for a voided check.
The External Document No should reference the original Invoice No.
The first line should be a Debit to the Bank Account.
The subsequent lines would Credit the Vendor to whom the payment was originally made.
Balance Account No. should be left blank.
Essentially, this is done like a GJ Entry via the payment journal. It leaves a credit on the vendor's account, with each invoice outstanding and ready to pay. If the invoices are to be removed, you must also enter a credit memo for this vendor to apply to these void documents. Code the credit memo to the same invoice detail as was originally entered in the previous accounting system. These invoices and payments would be processed in Navision in the new fiscal year only.
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